How to Enter an Apartment into the State Register in Ukraine (Kyiv & Region)?

Why Is Registration in the State Register of Property Rights Necessary?

If you became the owner of real estate before 2013, your ownership rights are most likely confirmed only by an old paper document with a BTI (Bureau of Technical Inventory) stamp. However, today all real estate transactions — apartment sale contract, deed of gift, mortgage, inheritance transfer — are conducted exclusively through the electronic State Register of Property Rights. Until your apartment appears in the electronic database, you cannot fully dispose of it.

Moreover, digitizing your property data is the best protection against real estate fraud. A registry entry makes your ownership right publicly confirmed and indisputable.

How Does the Registration Procedure Work at a Notary in Kyiv?

Private notaries are vested with the functions of state registrars. This means you do not have to stand in lines at administrative service centers (TsNAP). The procedure at the notary office consists of four simple steps.

Step 1. You come to the appointment with the original old title documents (sales contract, privatization certificate, deed of gift, etc.), the technical passport for the apartment, your passport, and your tax ID (TIN).

Step 2. The notary verifies the legitimacy of the papers and, if necessary, makes an official request to the old BTI archives.

Step 3. The data about your apartment is entered into the electronic State Register of Property Rights.

Step 4. You receive a paper Extract (Vytiah) with a stamp and a QR code, confirming your ownership right in the modern electronic system.

What Documents Are Needed for Registration?

The basic package of documents for entering an apartment into the register includes: the old title document (sale contract, inheritance certificate, privatization certificate or deed of gift), BTI technical passport, Ukrainian passport and tax identification number (TIN). If the ownership right arose on the basis of a power of attorney for state registration, the original power of attorney will also be required.

Do you want to digitize your apartment documents without unnecessary bureaucracy? Schedule an appointment with a private notary in Kyiv right now. We will check your documents, make requests to the BTI archives, and enter your apartment into the State Register quickly and competently!